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Mileage Log Printable: 12 Monthly Trip Logs with Business and Personal Miles, Vehicle Profile and Annual Summary
A paper mileage log for one vehicle and one year, with a landscape trip log for each month and odometer readings on every line. Each trip is marked B or P, so business and personal miles can be totaled separately at the end of the month.
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This mileage log printable works the way a glovebox notebook does: the odometer reading when you set off, the reading when you arrive, and the difference between them. Each of the twelve monthly pages is landscape, so all eight columns fit on one line: date, from, to, purpose, odometer start, odometer end, trip miles and trip kilometers. A month holds twelve trips.
Marking business and personal trips
There is no separate business column on the trip lines. Instead, the how-to page asks you to start every purpose entry with B for business or P for personal, such as “B: site visit”. At the end of the month you add the B trips and the P trips into the boxes at the bottom of the page, next to the total in miles and in kilometers.
Those monthly figures carry over to the annual summary, a portrait page with a row for each month and a final line for the year. It also asks for the odometer difference across the whole year and the number of unlogged miles, which shows at a glance how much driving never made it onto a trip line. The business and personal mileage summary goes one step further and splits the year into up to eight purpose categories of your own.
Miles first, kilometers alongside
Odometer readings are recorded in miles. The formula printed on every trip log is trip miles = end minus start, and trip km = miles × 1.609344, so a kilometer figure can be written next to each trip without a separate conversion table.
The extra pages
- Vehicle profile. Year, make, model, nickname, an optional plate, start and end dates, start and end odometer and the operator. The set is made for one vehicle, so a second car needs its own copy.
- Extra trip log. The same table as the monthly pages with a month box added, for a month with more than twelve trips.
- Extended trip records. Two larger blocks for a single long trip each, with the route, purpose, odometer readings and space for notes.
- Trip notes log. Ten short rows for date, route, purpose, miles, kilometers and a note.
All totals are added by hand, including in the fillable files, which have no calculations or scripts. Print at actual size and leave fit-to-page off, because the trip logs and the extra log are landscape while the other pages are portrait.
