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Truck Log Book: 20 Daily Trip Logs, Pre-Trip and Post-Trip Checks, Fuel, Cost and Load Records
A paper log book for owner-operators and truck drivers that goes past the daily log into the rest of the run, with fifth-wheel and coupling checks, fuel stops and MPG, tolls and parking, and four pages for picking up and handing off a load.
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Twenty numbered Daily Trip Logs take up half of this truck log book, and the other twenty pages follow the truck and the freight: three pre-trip pages, two post-trip pages, six fuel and cost records, four load pages and two monthly summaries.
The daily trip log
Each daily sheet opens with date, driver, vehicle and trailer, from and to, begin and end odometer in miles, total miles and the number of trips or loads that day. The middle of the page is a 24-hour chart with Off Duty, Sleeper, Driving and On Duty rows, hour columns 0 to 24 and fine 15-minute divisions. It is a drawing area: you mark it with a pencil on the printout, and it does not add anything up. Under it, a status-change table holds up to six rows of start, end, status and location, followed by boxes for hours in each of the four statuses, a total, mileage and locations, and remarks. In the fillable file, the table and totals are where you type, while the chart stays a picture unless your PDF reader has drawing tools.
Truck checks, split by area
The pre-trip checklists are three separate pages, each with a date, unit and initials line, a tick box per item and a notes area for mechanical issues found.
| Page | What it lists |
|---|---|
| Exterior & Lighting | Body panels and latches, mirrors, windshield and washer fluid, horn and backup alarm, headlights, marker and clearance lights, turn signals and flashers, brake and reverse lights |
| Cab & Controls | Seat belt, steering wheel play, gauges and warning lights, parking brake, service brake and air pressure, clutch or transmission, hazard switch, defroster and fan |
| Tires & Coupling | Tread and sidewalls, pressure and valve caps, lug nuts, spare tire, fifth wheel jaws, kingpin and fifth wheel grease, air and electrical lines, landing gear |
The post-trip End of Day page covers tires and leaks, lights, fluid levels, a secured cab and cargo area, paperwork handed in and a parked trailer, then asks for issues found and who to notify. Repair Follow-Up tracks each item with the shop, when it was reported and its status. The pages say to follow your carrier’s procedures, and the lists are a record of your own checks rather than a complete inspection.
Fuel, tolls and the load
Fuel Stops logs date, location, gallons, price per gallon, cost and odometer. Fuel Consumption Notes sets miles driven against gallons so you can work out MPG by hand, and Fuel Receipts lists each receipt with a Filed column. Tolls & Parking, Trip Costs and Cost Receipts handle the non-fuel spending in US dollars.
The four load pages are where this book differs most from a general driver’s log. Pickup records the facility, BOL or reference, items or pallets with count and weight, and who loaded it. Delivery adds delivered and short or over columns and the consignee who received it. Load Changes logs each change with a time, count and who approved it, and Unloading Handoff ends with signatures and notes on seals, damage or shortages.
Two monthly summaries close the book, one for odometer, miles and gallons and one for costs by category: fuel, tolls, parking, repairs, supplies, insurance and other. Every total is written in by hand, and the how-to page asks for printing at 100% so the chart grid keeps its scale.
