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Inventory Log Book: Inventory Master, Stock In and Out, 12 Monthly Stock Counts and Restock List
A year-long paper inventory system for a small shop or a maker's stock room, built around a count sheet for every month that compares recorded and counted quantities, with a master item list, in and out logs and a restock list around it.
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Twelve of the twenty pages in this inventory log book are named for the months, January through December, which makes it a one-year book rather than a pad of loose forms. Each monthly count sheet lists ten items with what the records say you have, what you actually counted, the difference and the action to take, plus the year, count date, who counted and a reference at the top. The How to Use page spells out the one calculation involved: difference equals counted minus recorded, written by hand.
The pages around the counts
- Inventory Master. The list everything else refers to: item name, SKU, storage location, quantity on hand, reorder point, unit and notes, for ten items. A landscape copy in its own file gives the columns more room.
- Stock Received. Date, item or SKU, quantity in, who it came from, where it was put and who checked it.
- Stock Issued. Date, item or SKU, quantity out, the reason or order number, where it went and who recorded it.
- Restock List. Items to reorder with on-hand quantity, reorder point, order quantity, supplier and status, and a date for the next review.
- Supplier Directory. Eight suppliers with a contact reference, the items they supply and their lead time.
- Blank Inventory Sheet. A custom title, period and three columns you label yourself, for anything the other pages don’t cover.
The cover holds the shop or collection name, the year, storage and labeling notes and the scope of what you’re tracking. The How to Use page suggests giving every item a consistent SKU and a fixed storage spot before you start, recording each delivery and each sale or use as it happens, and updating the master after the monthly count.
Paper and files
This is a manual system from start to finish. Nothing is totaled, sorted or carried over, and there is no spreadsheet file in the download. The fillable PDFs let you type into every row and save the file; use a PDF form reader, save a copy and reopen it to check your entries stayed. Color has navy headings, Black and White is plain black on white, and Neutral uses a warm brown accent. Turn off fit-to-page when printing so the rows stay full height.
