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Driver Log Book – Daily Driver Records, Vehicle Checks, Fuel and Mileage Logs
A 20-page driver's workbook in miles and dollars. Each daily record pairs odometer readings and hours with a 24-hour, four-status grid you mark by hand, and the vehicle check, fuel and mileage pages keep the rest of the paperwork for the same vehicle in one file.
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For drivers who keep a paper record of their day, this driver log book puts the whole day on one page. The top of each Daily Driver Record takes the date, driver and vehicle, start and end odometer readings in miles, the distance, work hours, and where you departed from and arrived at. Below that is a 24-hour grid with quarter-hour ticks and four rows: off duty, sleeper berth, driving, and on-duty not driving. You draw the status line by pen, total the hours for each status in the boxes underneath, and list each stretch in eight from, to, status, location and notes rows. A daily notes line finishes the page.
The grid is meant for hand marking. In the fillable PDF you type the intervals and the hour totals, but nothing draws the line or adds up the time for you.
Before and after each trip
Four Vehicle Check pages list twelve items: brakes, tires, wheels, lights, steering, mirrors, windshield and wipers, horn, fluids and leaks, seat belt, safety equipment and load securement. Each item has OK, Issue and N/A boxes once for pretrip and once for posttrip, with space below for the issues found and who they were reported to. The page describes itself as a personal organizing checklist rather than an official inspection form, so use it alongside whatever inspection process your employer or fleet already requires.
Fuel, costs and miles
- Fuel and Expense Log. Four pages of ten rows for the date, vehicle, odometer, gallons, fuel cost, other cost and a description, with fuel, other and combined totals at the foot. All dollar totals are written in by you.
- Monthly Mileage. Two sheets, each with a row for every day of the month (1 to 31), start and end odometer, distance and notes, plus a month total.
- Notes and Handover. One page for route or vehicle notes, items to follow up and what the next driver or shift needs to know.
The cover asks for your name and vehicle and lists every section by page number. Color uses charcoal headings with an orange accent, Monochrome keeps to grays, and Neutral is light beige and gray. A4 files carry the same pages and the same units as the Letter ones. Print at 100% or actual size, and if you use the fillable version, save a copy and reopen it to check your entries stuck.
